Aspen Cycling Weekend Terms and Conditions

This agreement sets forth the terms and conditions under which we
Next Great Place Inc. DBA NextGreatTrip (“NGT”) in return for payment of the amount indicated agree to provide you with lodging, hospitality, bike riding, and the other services listed in your itinerary.  This agreement overrides any previous written or verbal communication about the experience.

RESPONSIBILITY:
We, as the principal, are responsible to you for arranging and providing all of the services and accommodations offered in connection with this weekend, however, we are not responsible for personal injury or property damage caused by any accidents, yourself, the hotel, or other suppliers of any of the services being offered in connection with weekend.

RESERVATIONS AND PAYMENT: 
Complete payment is due upon booking. Payment in full must accompany any application received after June 15. If the trip is fully booked when your reservation is received, your payment will be returned within 7 days, or with your authorization, we can retain the deposit and place your name on a waiting list in case other guests cancel their reservations.

PRICE:
The total charter price as quoted to me includes.... from Denver, CO to...Aug 16 - 19, and accommodations. The standard amount for this trip minus any upgrades is $2950.  Upgrades from the standard price of $2950 for larger or premium accommodations can be arranged and quoted to you.  Single Occupancy Upgrades are $315.  Any tips or gratuities not specifically mentioned as included in the total price will be at your discretion.  Meals and other expenses not listed above are not included. 

INSURANCE:
Trip cancellation, health, and accident insurance are available. We strongly recommend it. This important, low-cost protection can save you money if you are forced to cancel or alter your trip. If you are interested in receiving more information about this coverage, please contact our team.

CANCELLATION AND REFUND:
IF YOU CANCEL YOUR RESERVATIONS: YOUR RIGHT TO RECEIVE A REFUND IS LIMITED, as set forth in the following schedule. All requests for refunds must be sent to us in writing or by email.

If your notice is received: You will receive:
No refund unless if the trip is sold out and we are able to resell your spots(s) (including the cost of any upgrades), then you will receive a full refund, less a $40 administrative fee.
Or if you are able to provide a substitute full price paying participant (including the cost of any upgrades you choose) a full refund, less a $40 administrative fee.
Refunds will be made within 14 days of receipt of your notice of cancellation.

IF WE MUST CANCEL THE EXPERIENCE: WE WILL NOTIFY YOU IN WRITING
WITHIN 7 DAYS OF THE CANCELLATION. 

Fees
Until my reservation is confirmed, the cost of the trip is subject to change.  Once my reservation is confirmed, the Daily Fee specified for my Requested Experience will not change.  I agree that changes which I am permitted make to any confirmed reservation, such as to the number of travelers, age of travelers, bedding configurations, or other confirmed information, may result in an additional charge, or the imposition of a full or partial cancellation fee or administrative fee.  Except as specified in the trip materials, I will be responsible for all expenses associated with me or my guests’ participation in my trip.  I understand that other experiences I incur from third parties in connection with my trip (ie visas, activities with vendors) may have a different cancellation and refundability terms and conditions, and that payments made by me to such parties may be 100% non-refundable. 

Force Majeure
NGT and our partners will not be responsible for me or my guests’ costs resulting from costs resulting from NGT’s, our vendors’, and our partners failure to deliver any service if the cancellation is due to forces beyond NGT’s control, including but not limited to: tour operator failures, flight cancellations, acts of war, government instability, terrorist attacks, acts of nature, power outages, system failures, government travel warnings applicable to any location included in a trip, or any event beyond NGT’s our vendor’s or partner’s control that makes an NGT trip unavailable.  Under no circumstances will NGT be required to provide alternative accommodation or reimburse or credit me any fees paid or any expenses in connection with any such cancellation.

Additional Documents and Preferences
I understand that once NGT confirms my reservation, I will promptly execute and deliver to the NGT or any partner agreements, instruments, certificates, or other documents as the NGT or its partners or vendors may reasonable request or as may otherwise be necessary or proper to facilitate my participation on trips and that of any minors travelling with me.  I understand that such documents may impose additional terms and conditions regarding my trip.  Furthermore I agree to respond to requests from NGT or vendors or partners regarding trip specific preferences for me and my guests by any deadline specified by NGT.  If I fail to respond to any such request, I agree that NGT may make a selection on behalf of me and my guests, and will use its efforts to accommodate a preference I submit after the deadline, but I understand that NGT may not be able to accommodate such preferences, and that the NGT’s selection on my behalf because of my failure to respond by the specified deadline is binding

Included and Not Included Items
Included and not included items will be specified in the itinerary.  Participants should review the itinerary to review if ground transport in the destination, meals or activities will be included.  Additional expenses due to delayed, cancelled, or changed flights are not included. 

Changes-
The price of my experience will not change after I have paid my deposit, except that NGT or its Vendors may impose an additional charge only for to the extent of new or increased taxes, tariffs, or fuel surcharges after the prices were published.

Physical Condition and Risks
I represent as follows.  Neither I nor anyone travelling with me has any physical condition or disability that could create a hazard or risk to me or to other travelers in the group.  If I or anyone travelling with me has a physical or other condition or disability that could create a hazard or risk to me or to other, I will disclose it to the Club at the time of booking.  If I learn of any such condition during travel, I will disclose it to NGT or its vendors.  I understand that if I am under the heavy influence of alcohol or drugs and if the NGT staffstaff deem me inappropriate to participate in any activity, I may be excluded from any activity and will not hold NGTliable.  I understand some trip activities will require a minimum level of fitness.  NGT or its vendors may in its sole discretion but has no duty to, prevent participation in any activity or portion for a trip that it considers unsuitable due to fitness level.  I understand that there are certain risks inherent in cycling, being a spectator at a race, and I do not hold NextGreatTrip, it's staff, directors, board, or its vendors liable for any injury, accidents, death, loss of property, or negative occurrences.

Use of Independent Contractors
NGT (including its employees, shareholders, officers, directors, successors, and agents) does not own or operate any person or entity which is to, or does provide good or services for your trip and experiences.  Because NGT does not maintain any control over the personnel, equipment, or operations of these suppliers, NGT assumes no responsibility for and cannot be held liable for any personal injury, death, property damage, or other loss, accident, delay, inconvenience, or irregularity which may be occasioned by reason of (1) any wrong, negligent, willful, or unauthorized acts or omissions on the part of any of the trip and experience suppliers, or other employees or agents, (2) any defect in or failure of an vehicle, equipment, instrument owned, operated or otherwise by any of these suppliers, or (2) any wrongful, willful, or negligent act or omissions on any part of any other party not under the supervision or control of NGT. 
I accept these terms and conditions applicable to my trip with NGT and acknowledge that are fair and reasonable, and that they are binding to me when I click on “Agree” or “Accept” or a similar button to submit it to NGT electronically.  Until then, all terms and conditions are subject to change without notice.

On Time Departures-
I understand that if I fail to be at the designated meeting place and ready to begin any activities, I may forfeit my right to participate with the group for that activity, and potentially any other activities that follow.  and If this occurs I will be responsible for my own transportation, accommodations, or arrangements,  and will not hold NextGreatTrip responsible.